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Directive 2004/18/EC
Section I: Contracting authority
I.1) Name, addresses and contact point(s)
For the attention of: Telephone: A2Dominion Group Ltd 15th Floor, Capitall House, 25 Chapel Street Saleh Mirza NW1 5WX London UNITED KINGDOM +44 2088251000 Internet address(es): General address of the contracting authority: www.a2dominion.co.uk Address of the buyer profile: www.mytenders.org/search/Search_AuthProfile.aspx?ID=AA12961 Further information can be obtained from: For the attention of: Telephone: E-mail: Fax: Internet address: Faithorn Farrell Timms LLP Berwick House, 8 – 10 Knoll Rise Paul Smith BR6 0EL Orpington UNITED KINGDOM +44 1689885080 paulsmith@effefftee.co.uk +44 1689885081 www.effefftee.co.uk Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: For the attention of: Telephone: E-mail: Fax: Internet address: Faithorn Farrell Timms LLP Berwick House, 8 – 10 Knoll Rise Jodie Wakeman BR6 0EL Orpington UNITED KINGDOM +44 1689885080 jodiewakeman@effefftee.co.uk +44 1689885081 www.effefftee.co.uk Tenders or requests to participate must be sent to: For the attention of: Telephone: E-mail: Fax: Internet address: Faithorn Farrell Timms LLP Berwick House, 8 – 10 Knoll Rise Paul Smith BR6 0EL Orpington UNITED KINGDOM +44 1689885080 paulsmith@effefftee.co.uk +44 1689885081 www.effefftee.co.uk
I.2) Type of the contracting authority
Body governed by public law
I.3) Main activity
Housing and community amenities
I.4) Contract award on behalf of other contracting authorities
Section II: Object of the contract
II.1) Description
II.1.1) Title attributed to the contract by the contracting authority:
Accommodation Management, Cleaning Services and Associated Works for A2Dominion Housing Group Ltd.
II.1.2) Type of contract and location of works, place of delivery or of performance
Services Service category No 14: Building-cleaning services and property management services Main site or location of works, place of delivery or of performance:Londonand the South of England. NUTS code UK UNITED KINGDOM
II.1.3) Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves a public contract
II.1.4) Information on framework agreement
II.1.5) Short description of the contract or purchase(s)
A2Dominion Housing Group Ltd wish to appoint experienced and qualified Contractors in connection with the delivery of their Programme of Accommodation Management, Cleaning Services and Associated Works. The services will comprise of, but are not limited to, providing specialist cleaning and keyholder services to their current residential and non-residential properties, and any future properties, inLondonand across the South of England. NOTE: To register your interest in this notice and obtain any additional information please visit the myTenders Web Site at www.myTenders.org/Search/Search_Switch.aspx?ID=84215
II.1.6) Common procurement vocabulary (CPV)
90911000 Accommodation, building and window cleaning services 90900000 Cleaning and sanitation services 90500000 Refuse and waste related services 90910000 Cleaning services 79993100 Facilities management services
II.1.7) Information about Government Procurement Agreement (GPA)
II.1.8) Lots
This contract is divided into lots: yes Tenders may be submitted for one or more lots
II.1.9) Information about variants
Variants will be accepted: no
II.2) Quantity or scope of the contract
II.2.1) Total quantity or scope:
Please see individualLotinformation for details on the number of properties and estates with estimated annual values.
II.2.2) Information about options
Options: no
II.2.3) Information about renewals
II.3) Duration of the contract or time limit for completion
Starting 5.11.2012. Completion 5.11.2017
Information about lots
Lot No: 1 Lot title: Lot 1 – Spelthrone /Bristol/Reading/ Redhill andGuildford
1) Short description
The work for all regional areas will predominately be for accommodation management, cleaning services and associated works, but may also include a number of other services as detailed below. The Services can include, but are not restricted to: Keyholder services: — fire alarm reset, — security alarm reset, — attendance to fire alarm activations and other emergency call outs, outside of office hours, — keyholder services. Hotel Services: — routine cleaning of bedrooms, bathrooms, en suites, lounges and other occupied communal and individual areas, — cleaning sanitary fittings, — deep cleans to kitchens and other occupied communal areas, — washing communal curtains & shower curtains, — cleaning furniture, bed mattresses & mattress protectors, — managing delivery and fitting / laying of fresh linen and removing old, — supplying and refilling paper dispensers, — supply and provision of toilet paper to communal bathrooms, — cleaning guest rooms, — cleaning staff rooms, — office cleaning, — void clearances (regular and routine property clearances, including domestic and hazardous waste), — monitoring removal of re-cycling (clinical waste as well normal household waste), — concentrated turn-around of large numbers of rooms at student sites at the end and beginning of the academic year within a specified short period of time. General cleaning: Comprehensive cleaning of internal, external and internal/external common areas including: — window cleaning, — deep cleans, — general cleaning, — litter picking, — graffiti removal, — vandalism work, — light bulb changing, — seasonal works associated with snow clearance, risk assessments, grit application, grit box installation.
2) Common procurement vocabulary (CPV)
90911000 Accommodation, building and window cleaning services 90900000 Cleaning and sanitation services 90500000 Refuse and waste related services 90910000 Cleaning services 79993100 Facilities management services
3) Quantity or scope
Number of Units – approximately 1 330 accross 7 Estates. Annual Value of Works – approximately 475 000,00 GBP. Estimated value excluding VAT: 2 375 000 GBP
4) Indication about different date for duration of contract or starting/completion
5) Additional information about lots
Please note that Tenders may be submitted for all Lots however, Contractors will not be awarded more than 1Lot. Lot No: 2Lottitle: Lot 2 – Oxfordshire
1) Short description
The work for all regional areas will predominately be for Accommodation Management, Cleaning Services and Associated Works, but may also include a number of other services as detailed below. The Services can include, but are not restricted to: Keyholder services: — fire alarm reset, — security alarm reset, — attendance to fire alarm activations and other emergency call outs, outside of office hours, — keyholder services. Hotel services: — routine cleaning of bedrooms, bathrooms, en suites, lounges and other occupied communal and individual areas, — cleaning sanitary fittings, — deep cleans to kitchens and other occupied communal areas, — washing communal curtains & shower curtains, — cleaning furniture, bed mattresses & mattress protectors, — managing delivery and fitting / laying of fresh linen and removing old, — supplying and refilling paper dispensers, — supply and provision of toilet paper to communal bathrooms, — cleaning guest rooms, — cleaning staff rooms, — office cleaning, — void clearances (regular and routine property clearances, including domestic and hazardous waste), — monitoring removal of re-cycling (clinical waste as well normal household waste), — concentrated turn-around of large numbers of rooms at student sites at the end and beginning of the academic year within a specified short period of time. General cleaning: Comprehensive cleaning of internal, external and internal/external common areas including: — window cleaning, — deep cleans, — general cleaning, — litter picking, — graffiti removal, — vandalism work, — light bulb changing, — seasonal works associated with snow clearance, risk assessments, grit application, grit box installation.
2) Common procurement vocabulary (CPV)
90911000 Accommodation, building and window cleaning services 90900000 Cleaning and sanitation services 90500000 Refuse and waste related services 90910000 Cleaning services 79993100 Facilities management services
3) Quantity or scope
Number of Units – approximately 1 150, across 7 Estates. Annual Value of Works – approximately 415 000,00 GBP. Estimated value excluding VAT: 2 075 000 GBP
4) Indication about different date for duration of contract or starting/completion
5) Additional information about lots
Please note that Tenders may be submitted for all Lots however, Contractors will not be awarded more than 1Lot.
Section III: Legal, economic, financial and technical information
III.1) Conditions relating to the contract
III.1.1) Deposits and guarantees required:
III.1.2) Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3) Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4) Other particular conditions
The performance of the contract is subject to particular conditions: no
III.2) Conditions for participation
III.2.1) Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements are met: Please see pre-qualification questionaire for all relevant requirements.
III.2.2) Economic and financial ability
Information and formalities necessary for evaluating if the requirements are met: Please see the pre-qualification questionaire for all relevant requirements.
III.2.3) Technical capacity
Information and formalities necessary for evaluating if the requirements are met: Please see the pre-qualification questionaire for all the relevant requirements.
III.2.4) Information about reserved contracts
III.3) Conditions specific to services contracts
III.3.1) Information about a particular profession
III.3.2) Staff responsible for the execution of the service
Section IV: Procedure
IV.1) Type of procedure
IV.1.1) Type of procedure
Restricted
IV.1.2) Limitations on the number of operators who will be invited to tender or to participate
Envisaged minimum number 5: and maximum number 20
IV.1.3) Reduction of the number of operators during the negotiation or dialogue
IV.2) Award criteria
IV.2.1) Award criteria
The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2) Information about electronic auction
An electronic auction will be used: no
IV.3) Administrative information
IV.3.1) File reference number attributed by the contracting authority:
IV.3.2) Previous publication(s) concerning the same contract
IV.3.3) Conditions for obtaining specifications and additional documents or descriptive document
Time limit for receipt of requests for documents or for accessing documents: 4.1.2012
IV.3.4) Time limit for receipt of tenders or requests to participate
9.1.2012 – 12:00
IV.3.5) Date of dispatch of invitations to tender or to participate to selected candidates
1.3.2012
IV.3.6) Language(s) in which tenders or requests to participate may be drawn up
English.
IV.3.7) Minimum time frame during which the tenderer must maintain the tender
IV.3.8) Conditions for opening tenders
Section VI: Complementary information
VI.1) Information about recurrence
VI.2) Information about European Union funds
VI.3) Additional information
Please note that the Client reserves the right to cancel this procurement process at any point and may decide not to award the Contract in full, or for any of the given Lots, upon completion of this procurement process. (MT Ref:84215). The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement, and the contract will be awarded on the basis of the most economically advantageous tender.
VI.4) Procedures for appeal
VI.4.1) Body responsible for appeal procedures
Telephone: Royal Courts of Justice The Strand WC2 2LL London UNITED KINGDOM +44 2079476000 Body responsible for mediation procedures Telephone: Royal Courts of Justice The Strand WC2 2LL London UNITED KINGDOM +44 2079476000
VI.4.2) Lodging of appeals
VI.4.3) Service from which information about the lodging of appeals may be obtained
Telephone: Office ofGovernment Commerce Rosebury Court,St Andrews Business ParkNR7 0HSNorwichUNITED KINGDOM +44 08450004999
VI.5) Date of dispatch of this notice:
29.11.2011
