UK-Bristol: thermal insulating material

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UK-Bristol: thermal insulating material

Directive 2004/18/EC

Section I: Contracting authority

I.1) Name, addresses and contact point(s)

Contact point(s): Telephone: E-mail: Expeditionary Campaign Infrastructure Project Team, DE&S #11303 Spruce 3a, MOD Abbey WoodDanette Akins BS34 8JH Bristol UNITED KINGDOM +44 Further information can be obtained from: The above mentioned contact point(s) Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s) Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2) Type of the contracting authority

Ministry or any other national or federal authority, including their regional or local sub-divisions

I.3) Main activity


I.4) Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1) Description

II.1.1) Title attributed to the contract by the contracting authority:

Supply of general service (GS) tentage insulation.

II.1.2) Type of contract and location of works, place of delivery or of performance

Supplies Purchase NUTS code UKJ14 Oxfordshire

II.1.3) Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement

II.1.4) Information on framework agreement

Framework agreement with a single operator Duration of the framework agreement Duration in years: 2 Estimated total value of purchases for the entire duration of the framework agreement Estimated value excluding VAT: 8 000 000 GBP

II.1.5) Short description of the contract or purchase(s)

Thermal insulating material. An enabling contract for the supply of insulation liners for current GS tentage.

II.1.6) Common procurement vocabulary (CPV)

44111520 Thermal insulating material

II.1.7) Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no

II.1.8) Lots

This contract is divided into lots: no

II.1.9) Information about variants

Variants will be accepted: no

II.2) Quantity or scope of the contract

II.2.1) Total quantity or scope:

ECI Team is seeking the placement of an enabling contract for the provision of insulation liners and any directly associated equipment to fit within the existing general service tentage in support of expeditionary camps for UK armed forces. Drawings of the exact sizes of current tentage can be made available upon request. It is expected that the contract will cover a minimum of 2 years with the option to extend for up to a further 2 years (ie. 2+1+1). The insulation is used by UK forces to assist in controlling the climatic conditions experienced within the GS tentage. The shelters are currently deployed in a wide range of ambient climatic conditions ranging from desert to artic conditions. It is envsaged that insulation liners will be required for 3 x 500 man camps, 1 x 250 man camp, 2 x 200 man field hospitals plus any routine maintenance/UK camp regeneration requirements that may arise during the contractual period. These requirements are based on estimated forecasts and expected regeneration work however this may fluctuate and any quantities and values used in any documentation during this procurement process do not constitute a guarantee of order. Expressions of interest for this requirement should be submitted by e-mail no later than 9:00hrs on 24.2.2012. Expressions must be accompanied by the required evidence detailed below. 1. A brief summary of past experience in supplying/manufacturing a similar product range including any previous/current business with the MOD or other government organisations that is relevant to this requirement (not to exceed 500 words); 2. A valid and relevant ISO 9001 certificate or equivalent. (to be scanned and emailed with response); 3. The proposed product must be assessed against the British Stadard Fire Test BS 476 Part 12. In order to substantiate performance companies must provide aThird Party test report/certification as part of your expression response. Full details of the method of testing is at Section III.2.3 of this advert; 4. The proposed product must as a minimum meet and deliver the thermal properties of the current in service liners however the authority would like to maximise the thermal insulation benefit from this procurement. Current performance detailed at Section III.2.3 below. Interested parties must be explicit and comprehensive in their responses to this advert as it is not intended to issue a pre-qualification questionnaire (PQQ). Consequently this may be the single source of information on which responses will be assessed. Interested parties are advised neither to make any assumptions about their past or current supplier relationships with the ECI Team nor assume that prior business relationships will be taken into account in the evaluation procedure. The ECI Team reserve the right to require potential providers to provide additional information supplementing or clarifying any of the information provided as part of their expression of interest response.

II.2.2) Information about options

Options: yes Description of these options: The contract may include 2 consecutive options of one year extensions.

II.2.3) Information about renewals

II.3) Duration of the contract or time limit for completion

Duration in months: 24 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1) Conditions relating to the contract

III.1.1) Deposits and guarantees required:

III.1.2) Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

III.1.3) Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

III.1.4) Other particular conditions

III.2) Conditions for participation

III.2.1) Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: The authority will apply all the offences listed in Article 45(1) of Directive 2004/18/EC (implemented as Regulation 23(1) of the Public Contract Regulations (PCR) 2006 in the UK) and all of the professional misconducts listed at Article 45(2) of Directive 2004/18/EC (see also Regulation 23(2) in the PCR 2006) to the decision of whether a candidate is eligible to be invited to tender. A full list of the Regulation 23(1) and 23(2) criteria are at Candidates will be required to sign a declaration confirming whether they do or do not have any of the listed criteria as part of the pre-qualification process. For candidates who are registered overseas, you will need to declare if you have any offences/misconduct under your own countries laws, where these laws are equivalent to the Regulation 23 lists. Candidates who have been convicted of any of the offences under Article 45(1) are ineligible and will not be selected to bid, unless there are overriding requirements in the general interest for doing so. Candidates who are guilty of any of the offences, circumstances or misconduct under Article 45(2) may be excluded from being selected to bid at the discretion of the authority.

III.2.2) Economic and financial ability

Minimum level(s) of standards possibly required: The authority reserve the right to perform financial checks on any potential providers.

III.2.3) Technical capacity

Minimum level(s) of standards possibly required: — Response requirement 3. – method of test for ignitability of products by direct flame impingement. Ignition source B should be used (specimen sizes 100 x 150 mm, tested for both bottom edge and surface ignition, and flame application times of 1, 5, 20 and 40 seconds, — Response requirement 4. The current insulation delivers insulative performance of, — Exterior ambient temperature of 50ºc with a cooling input from a single 15kW ECU maintains an internal temperature of 25ºc.

III.2.4) Information about reserved contracts

III.3) Conditions specific to services contracts

III.3.1) Information about a particular profession

III.3.2) Staff responsible for the execution of the service

Section IV: Procedure

IV.1) Type of procedure

IV.1.1) Type of procedure


IV.1.2) Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 2: and maximum number 7 Objective criteria for choosing the limited number of candidates: Expression of interest responses to required information.

IV.1.3) Reduction of the number of operators during the negotiation or dialogue

IV.2) Award criteria

IV.2.1) Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2) Information about electronic auction

An electronic auction will be used: no

IV.3) Administrative information

IV.3.1) File reference number attributed by the contracting authority:


IV.3.2) Previous publication(s) concerning the same contract


IV.3.3) Conditions for obtaining specifications and additional documents or descriptive document

IV.3.4) Time limit for receipt of tenders or requests to participate

24.2.2012 – 09:00

IV.3.5) Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6) Language(s) in which tenders or requests to participate may be drawn up


IV.3.7) Minimum time frame during which the tenderer must maintain the tender

IV.3.8) Conditions for opening tenders

Section VI: Complementary information

VI.1) Information about recurrence

VI.2) Information about European Union funds

VI.3) Additional information

The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs).However, any selection of tenderers will be based solely on the criteria set out for the procurement, and the contract will be awarded on the basis of the most economically advantageous tender. Suppliers interested in working with the Ministry of Defence should register on the MOD Supplier Information Database (SID) Register, available at . The MOD SID is a database of active and potential suppliers available to all MOD and UK Defence procurement personnel, and is the main supplier database of MOD Procurement organisations. Please note: the registration and publication of a company profile on the MOD SID does not mean or imply that the supplier has in any way been vetted or approved by the MOD. Suppliers wishing to compete for advertised MOD contracts must respond to any specific call for competition by submitting a separate expression of interest in accordance with the instructions of the purchasing organisation.Advertising regime OJEU:- this contract opportunity is published in the Official Journal of the European Union (OJEU), the MoD Defence Contracts Bulletin . GO reference: GO-2012124-DCB-3672967.

VI.4) Procedures for appeal

VI.4.1) Body responsible for appeal procedures

E-mail: Telephone: Expeditionary Campaign Infrastructure Project Team, DE&S #1303 Spruce 3a, MOD Abbey Wood BS34 8JH Bristol UNITED +44 1179135308

VI.4.2) Lodging of appeals

VI.4.3) Service from which information about the lodging of appeals may be obtained

E-mail: Telephone: Expeditionary Campaign Infrastructure Project Team, DE&S #1141, Yew 1a, MOD Abbey Wood BS34 8JH Bristol UNITED +44 1179135308

VI.5) Date of dispatch of this notice:


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